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11.0 |
POWERS OF GOVERNING COUNCIL |
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11.1 |
The Governing Council shall exercise all powers in accordance with the SPMA Constitution. |
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11.2 |
The Governing Council shall have the power: |
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| a. |
To organise the daily activities of and make decision on matters affecting SPMA; |
| b. |
To manage the financial affairs of SPMA; |
| c. |
To appoint any member of SPMA to hold office vacated until the next Annual General Meeting. Changes in the Governing Council shall be notified to the Registrar of Societies within 2 weeks of the change; |
| d. |
To elect or appoint Sub-Committees to assist and to operate in the interest of SPMA, and to co-opt members to serve on these Sub-Committees; |
| e. |
To propose amendments to the Constitution; |
| f. |
To suspend or expel any member whose conduct has been found to be prejudicial to the general interest of SPMA or who deliberately refuses to observe SPMA's Constitution, provided that such member has been given an opportunity to present his or her case before the Governing Council. Any member so suspended or expelled may, within thirty (30) days of the Notice of Suspension or Expulsion, refer the case to an Appeals Board to be appointed by the General Meeting of members. The Appeals Board shall comprise of the President, the Hon. Secretary and three (3) other persons from outside the industry. The decision of the Appeals Board shall be final. An expelled member shall be eligible to re-apply for membership after the expiry of a period of two (2) years from the date of expulsion; |
| g. |
To engage secretaries, lawyers, advisers, professional persons, clerks, servants, workmen and others and to pay these and other persons salaries, fees, wages, gratuities, allowances or like remuneration in return for services rendered to and on behalf of SPMA; and |
| h. |
To act generally on behalf of SPMA in all matters on which the Constitution is silent or otherwise not provided for, but it shall not act contrary to the expressed wishes of the majority of members at a General Meeting. |
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12.1 |
The supreme authority of SPMA is vested in a General Meeting of the members presided over by the President. |
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12.2 |
One quarter (1/4) of the total voting membership of SPMA present at a General Meeting shall form a quorum. In the event of there being no quorum, the General Meeting shall be adjourned for half an hour. Should the number then be insufficient to form a quorum, those present shall be considered to form a quorum, but they shall have no power to alter, amend, or make additions to any of the existing rules. |
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12.3 |
General Meetings shall be called by the Hon. Secretary and shall be either:
a. The Annual General Meeting (hereinafter referred to as "the AGM"), or
b. The Extraordinary General Meeting (hereinafter referred to as "the EGM"). |
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12.4.1 |
An AGM shall be held in September. The meeting shall be opened only to members whose names appear in the Roll. |
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12.4.2 |
The Hon. Secretary shall send to members fourteen (14) days prior to the date fixed for the AGM, the Notice convening the AGM together with the Agenda, Minutes of the preceding General Meeting, Statement of Accounts and Annual Report for the preceding financial year. |
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12.4.3 |
| The meeting shall transact the following business:- |
| 1. |
Receive the Annual Report of the Governing Council. |
| 2. |
Adopt the Accounts of the preceding financial year. |
| 3. |
Elect the Governing Council for the next two (2) years, when election falls due. |
| 4. |
Review the appointment of the Auditor. |
| 5. |
Transact any other business of which notice in writing had been given to the
Hon. Secretary at least seven (7) days before the AGM is due to take place. |
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12.5 |
EXTRAORDINARY GENERAL MEETING |
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12.5.1 |
The EGM shall be called by the Hon. Secretary, at the request of the Governing Council or at the written request of one-fifth (1/5) of the members. |
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12.5.2 |
If the Governing Council does not within two months after the date of receipt of the written request proceed to convene an EGM, the members who requested for the EGM shall convene the EGM by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on SPMA's notice board. |
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12.5.3 |
The Hon. Secretary shall send the Notice of the EGM to members not less than seven (7) days before the date fixed for such a meeting, stating the business of the meeting. |
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12.5.4 |
No business shall be dealt with by the EGM other than that for which it was specifically convened. |
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12.5.3 |
Should the President or Vice President be absent at the EGM, one of the voting members present shall be elected to preside at that meeting only. |
